Excel is useful for keeping track of, formatting, and analyzing information. By analyzing data in Excel, you can learn about patterns of behavior within your data, which can inform strategic decisions and provide a complete picture of your organization.

Mastering Excel's analytic features will provide you access to fresh insights into your data. In this tutorial, you'll learn the basics of data analysis and how to use Excel's Analyze Data feature.

Data Analysis in Excel Defined

Leveraging Excel's computational skills to get fresh insights into your data is known as "data analysis." Learning Excel's functions can help you organize your spreadsheet to get you closer to your data-gathering goals, whether they be seeing trends or keeping track of transactions. Simple Excel operations, such as sorting, filtering, adding columns, and populating charts, can give you a fresh perspective on your data. Some common methods of data analysis are listed below.

  • Vlookup Function

The Vlookup function lets you quickly find a matching value in your data. To rapidly find the cost of an item, for instance, the Vlookup function can be used to search a database containing the item's name and price.

  • If function

By applying logic to your data, the if function gives you back a fixed result. If you wanted to know which things did better than others, you could use the if function to return "high selling" for anything that moved over a thousand units and "low selling" for everything that moved under a hundred.

  • Pivot table

A pivot table is a special kind that allows you to organize data into a chart exactly the way you want. Excel will automatically fill the table based on your row and column designations.

Excel's Data Analysis feature allows for further deeper dives into your data.

How to Analyze Data in Excel?

Open Your Excel document

Finding the Excel file you saved on your computer will allow you to launch it. You may usually find it in the OS's equivalent of a "programmers" or "applications" folder. To launch Excel, locate the program's green icon and double-click it. To use an already-existing file, select "open" and navigate to it in your saved spreadsheets. Select the New button to create a new document and enter the necessary information.

Select the Cell Range

Find the range of cells containing the information you wish to examine and select them. The cells in the columns and rows containing the data you wish to examine constitute a data range. To select several cells, click to highlight the first cell you want to choose, then drag the mouse to include the neighboring columns and rows. You can tell Excel which ones to modify or analyze by highlighting the cells in the range.

Select the Analyze Data button.

The Analyze Data button may be found in the Home tab of the program's main toolbar. When you click this, a menu of analysis choices will appear. You can modify and display your data to showcase your analysis using the tools provided in this dialogue box. Your data is presented on the left side of the box so you can evaluate the relevance of your actions.

Make an Inquiry

Ask a question regarding your data in the space order in the dialogue box heading. In this box, you can type a statement or question that clarifies the details of your data-driven inquiry. As an illustration, if you have a sales report for the year and want to know "what month had the highest sales," Excel can analyze the data and tell you. A drop-down menu including frequently asked questions and other ideas appears beneath the input box.

Determine Your Areas of Interest

A link titled "Which fields interest you the most?" can be found under the question box. If you click this, you'll be able to see the data fields you have and their current values in the checkboxes next to them. If you want to include or remove certain fields from your data analysis, simply select or deselect the corresponding boxes. You can sort the numbers by

  • Not a value
  • Sum
  • Average

After adjusting the settings to your liking, you can view the updated data by clicking the update button.

Select a Visual Representation

Information analysis Depending on the type of question you ask and the type of field you include, Pane will generate a unique set of visuals. These diagrams could be in the form of a bar graph or a pie chart. You can look over the available visualizations and pick one that shows off your data well. For more visualization choices, click the Show Results link at the tab's footer.

Insert the Visual

You can insert your custom image in the bottom left corner of the window. If you click the link, the image will open in a new tab in your spreadsheet. Creating a new sheet is the way to go if you want to include a chart but don't want to keep your existing data. If you click this, the analyze data pane will close, but you may always bring it back up by selecting it again.

Excel Offers a Variety of Ways to Visualize Your Data

Excel's visual tools make it easier to analyze data and convey the insights they provide. Excel's charting capabilities range from the elementary (2D) variety to the more sophisticated (3D) models. A wide variety of formatting options and color schemes are available for each chart type to meet a wide variety of needs.

In addition to these common characteristics, many distinct labels and legends exist. Some examples of popular kinds of charts are provided below.

  • Bar graphs are frequently used to display quantitative comparisons. Use this graph to compare metrics such as sales or profit margins.
  • To display a trend over time, use a column chart. This chart type is your best bet to compare information across longer time frames, such as months or years.
  • Proportions can be easily understood using pie charts, often percentage pie charts. Use this graph to quickly and easily compare numerical data, including percentages and ratios.
  • Trends throughout time can be visualized with line charts. This kind of graph works great for depicting long-term trends spanning several months or even years.


Excel is a robust software application that facilitates the examination and representation of data. In contemporary instability, comprehending historical occurrences' impact on one's future is paramount. Excel can facilitate decision-making processes by utilizing the insights derived from data analysis.